Effective date: 1 June 2026 · Last updated: 9 June 2026
These Terms of Use (“Terms”) govern your access to and use of the Encircle governance intelligence platform (“Platform”), operated by MRM Technologies (Pty) Ltd(registration number [●]), a company incorporated under the laws of South Africa (“Encircle”, “we”, “us”, or “our”).
By registering for or using the Platform, you agree to be bound by these Terms. If you do not agree, do not use the Platform.
If you are using the Platform on behalf of an organisation, you represent and warrant that you have authority to bind that organisation to these Terms.
You must register for an account to access the Platform. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account.
You must notify us immediately at hello@encircle.co.za if you suspect any unauthorised access to your account.
We reserve the right to suspend or terminate any account that we reasonably believe has been used in violation of these Terms.
Subject to these Terms and your Subscription, we grant you a limited, non-exclusive, non-transferable licence to access and use the Platform for your internal governance, risk, and compliance purposes.
You may not:
The Platform generates governance scores, readiness assessments, and remediation guidance based on information you provide. These outputs are for informational purposes only and do not constitute legal advice, audit opinions, or certification.
Encircle scores and readiness indicators are based on evidence you upload and answers you provide. They reflect your self-assessment, not an independent audit. You should engage qualified legal, compliance, and governance professionals for advice specific to your circumstances.
A “Ready” status on any framework means your uploaded evidence appears to satisfy the documented requirements of that framework — it does not mean you are legally compliant or certified.
Templates provided through the Platform are starting-point documents intended to assist you in creating your own governance policies. They do not constitute legal advice. You are responsible for reviewing, customising, and obtaining appropriate professional sign-off on any document before adopting it.
The Platform, its design, source code, domain scores, framework mappings, and all Encircle Content are the intellectual property of MRM Technologies (Pty) Ltd and are protected by South African and international copyright, trademark, and other intellectual property laws.
You retain ownership of all documents and data you upload to the Platform (“Your Content”). By uploading Your Content, you grant us a limited licence to process it for the purpose of delivering the Platform services to you.
Access to the Platform beyond any free trial is subject to payment of applicable subscription fees as set out in your Order Form or online checkout at the time of purchase.
Subscription fees are billed in South African Rand (ZAR) unless otherwise agreed. All fees are exclusive of VAT unless stated.
We reserve the right to change subscription pricing on 30 days’ written notice. Continued use after the effective date constitutes acceptance of the new pricing.
Refund terms are as set out in your Order Form. Unless otherwise agreed, no refunds are provided for partial subscription periods.
We process Personal Information in accordance with our Privacy Policy and our POPIA Information Notice, which form part of these Terms.
You are responsible for ensuring that you have the necessary authorisation to upload any Personal Information about third parties (directors, employees, customers) to the Platform.
To the maximum extent permitted by applicable law, Encircle and its directors, employees, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the Platform, even if advised of the possibility of such damages.
Our total aggregate liability to you under or in connection with these Terms shall not exceed the subscription fees paid by you in the 12 months immediately preceding the claim.
Nothing in these Terms limits liability for death or personal injury caused by negligence, or for fraud.
You agree to indemnify, defend, and hold harmless Encircle and its affiliates, officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with your use of the Platform or your violation of these Terms.
We may update or modify the Platform at any time. We will use reasonable efforts to notify you of material changes to these Terms via email or in-Platform notification at least 14 days before they take effect. Continued use of the Platform after that date constitutes acceptance of the updated Terms.
Either party may terminate a Subscription on the notice period set out in the Order Form. We may terminate or suspend access immediately if you breach these Terms and fail to remedy the breach within 7 days of notice.
On termination, your right to access the Platform ceases. We will make Your Content available for download for 30 days following termination, after which it may be deleted.
These Terms are governed by the laws of the Republic of South Africa. Any dispute arising out of or in connection with these Terms shall be referred to the courts of South Africa, subject to our right to seek urgent interim relief in any competent court.
If you have questions about these Terms, contact us:
MRM Technologies (Pty) Ltd
Email: hello@encircle.co.za
Website: encircle.co.za